My eighth TEDx event as licensee.
Am still reeling from the TEDache which comes from running a TEDx event, although, still smiling.
Everything we tried this year worked, even though we had no cash sponsor and had to cut the livestream option plus be very creative with the budget, all whilst going from a 1,000 speaker venue to 200 (as currently St James Theatre is undergoing earthquake restrengthening).
There’s a full write-up of the whole event on tedxwellington.com but here are the choice cuts relating to the experience (we’re still waiting on the final videos of the talks to be edited):
- treasure hunts: with the first clue being handed out by our MC’s, this interaction provided an opportunity to gamify building connections between delegates. There were five clues that enabled the team participating to journey through the space, experiencing ‘chance’ encounters with TEDxWellington team members and the installations around the venue;
- photobooth: creating digital takeaways to share through social channels;
- head / neck / shoulders massage: because sometimes you need help in getting those ideas into your brain plus to shake off the emotions a little from the challenging talks of the previous session;
- speaker stations: allocated spots for delegates to both find and connect with the speakers to dive deeper into their shared idea;
- toilet interactions (yes that’s right): on the back of the cubicle doors we had a matrix of the speakers with an opportunity to mark how the talk made them feel.
- silent disco: again utilising the colours related to the wristbands so that participants were grooving to tunes by ‘chance’.
The lessons learned from previous years were hard learned but oh so precious:
- keep the leadership team small
- outline (via ‘job descriptions’) the specific expectations for each role plus interview for these key positions
- highlight this is not volunteering but actioneering (professionalism and quality is key).
Again, none of the above would’ve been possible without a dedicated group of humans (volunteers, leadership team, speakers alike plus our partners), devouting their free time / products for nothing (or a reduced rate) but feeding on the hope generator that is TEDx: